Connect your FileMaker system to Xero.
Your operations run in FileMaker. Your accounting runs in Xero. The gap between them is where data gets re-entered, invoices get missed, and reconciliation takes longer than it should. We close that gap.
BasicData builds production FileMaker to Xero integrations. We configure the Xero API, map your data, handle the edge cases, and build something that keeps working without constant attention.
What a FileMaker to Xero integration actually covers.
A reliable integration is more than a connection. It needs authentication that does not expire unexpectedly, data mapping that handles your specific fields and codes, and error handling that tells you when something goes wrong instead of silently failing.
Xero API authentication and OAuth 2.0 setup
Customer and contact synchronisation
Invoice creation and status updates
Payment reconciliation back into FileMaker
Product and item catalogue sync
Credit notes and adjustment handling
Tax code and chart of accounts mapping
Error handling, logging, and alerting
Ongoing maintenance and Xero API updates
Manual data entry between FileMaker and Xero is not a workflow. It is a liability.
Every record that gets manually re-entered between your operational system and your accounting platform is an opportunity for error, delay, or omission. Businesses that automate this connection do not just save time. They get more accurate financial data and faster month-end closes.
BasicData has been building FileMaker integrations with accounting platforms since the FileMaker Data API was introduced. We understand the Xero API, its OAuth model, and the data mapping decisions that determine whether an integration is reliable in production or breaks the first time an edge case appears.
We are a registered member of the Claris FileMaker Business Alliance, the formal partner programme for professional FileMaker development companies.
Businesses running operations in FileMaker and accounting in Xero.
Our Xero integration clients range from professional services firms billing from FileMaker to agricultural and supply chain operations syncing order and procurement data to their accounts. If your team is copying data between FileMaker and Xero manually, that process can be automated.
Questions about FileMaker and Xero integration.
How the connection works, what data moves, and what happens when something goes wrong.
How does a FileMaker to Xero integration work?
FileMaker connects to Xero using the Xero API over HTTPS. FileMaker scripts make authenticated API calls to create or update records in Xero, and to pull data back, such as payment status or reconciled transactions. Authentication uses OAuth 2.0, which we configure and manage as part of the integration.
What data can be synced between FileMaker and Xero?
The most common sync points are customers and contacts, invoices and quotes, payment status and reconciliation, and product or service items. We map the sync to match your specific workflow, so only the data that needs to move between systems does.
Does the sync run automatically or manually?
Either, depending on your workflow. We can configure the integration to sync automatically on a schedule, trigger on specific FileMaker events such as a status change or record save, or run manually from a button in your FileMaker interface. Most production integrations use a combination of event-driven and scheduled syncs.
What happens if a sync fails?
We build error handling and logging into every integration. Failed transactions are logged with the reason for failure, and the integration does not silently skip records. Alerts can be configured to notify your team when errors occur so they can be reviewed and resolved.
We already have data in both FileMaker and Xero. Can you handle the initial sync?
Yes. Initial data reconciliation is part of the setup process. We map the existing records, identify duplicates or conflicts, and establish a clean baseline before the live integration begins running.
Does the integration break when Xero updates their API?
Xero occasionally updates their API, which can affect integrations built on older versions. We maintain integrations we have built and handle API version changes as part of ongoing support. We will notify you in advance of any required updates.
Tell us about your FileMaker and Xero setup.
Describe what data you need to move between the two systems and how often. We will scope the integration and tell you what it involves.