The platform your sourcing operation runs on.
Built for every link in the supply chain: manufacturers, trading houses, sourcing divisions, and suppliers who need one system to manage it all.
Built internally to manage multi-brand retail sourcing across international suppliers, and refined over 18 years before going commercial in 2011. It has been in continuous enterprise use ever since.
Today it is a configurable SaaS platform covering the full supply chain: supplier management, procurement, order management, product development, and reporting in one connected system. It is not a generic ERP adapted for sourcing. It was built from the ground up for the way sourcing operations actually work.
Everything your sourcing operation needs. One platform.
Six capability groups, every module configurable to the way your operation is structured: by brand, by supplier, by category, by season, by market.
Manage your suppliers
Onboard, qualify, and maintain your full supplier and factory network.
- Supplier profiles and contact management
- Factory and compliance tracking
- Certification and audit records
- Supplier performance scoring
Control your costs
Quote, cost, and track spend from first enquiry through to order.
- Quotation management
- Order costing and landed cost tracking
- Cost comparison across suppliers
- Budget vs. actual reporting
Run your orders
Manage the full order lifecycle from placement through to goods received.
- Purchase order creation and management
- Order tracking by status, supplier, and brand
- Shipment and delivery management
- Goods received and discrepancy management
Know your product
Manage product development, samples, and range from concept to confirmed.
- Product and range management
- Sample tracking and approval workflows
- Tech pack and spec management
- Seasonal range planning
See your operation
Dashboards, reports, and performance views built around the way you work.
- Real-time operational dashboards
- Cross-brand and cross-supplier reporting
- KPI tracking and trend analysis
- Exportable reports and data views
Configured to your operation
Every module configured to your brands, your suppliers, your workflows. Built for the way sourcing actually works, not adapted from a generic ERP.
- Custom data models and fields
- Role-based access control
- Workflow rules per brand or market
- Multi-currency and multi-language
See it in action.
Built for every business that sources.
Six profiles, one platform. From retail conglomerates managing multi-brand sourcing programmes through to product brands moving off spreadsheets for the first time.
Retail groups with sourcing divisions
Managing multiple brands across international supplier bases, with complex cost, compliance, and order volumes.
Trading houses and sourcing companies
Operating as the intermediary between brands and factories, managing relationships, margins, and logistics on behalf of clients.
Importers and distributors
Buying finished goods from overseas suppliers, tracking orders, shipments, and landed costs across multiple categories.
Manufacturers and factories
Managing inbound material procurement, production tracking, and customer order fulfilment in one system.
Buying offices
Running sourcing programmes on behalf of international retail clients, managing supplier relationships and order execution across multiple markets.
Brands managing their own supply chain
Product businesses that have outgrown spreadsheets and need a proper system to manage their direct supplier relationships, costs, and orders.
The businesses running on BasicPSF.
Enterprise clients across Asia and South Africa.
BasicInsights
Reporting that thinks like your business.
BasicInsights is the analytics layer built into BasicPSF. It turns your operational data into structured reports and dashboards without requiring exports, third-party tools, or a dedicated data team. Every metric your operation produces: supplier performance, order status, cost variance, compliance rates, is available as a live view the moment it exists in the system.
Reports are built around the way your operation is structured: by brand, by supplier, by category, by season, by market. Your team gets the visibility they need without relying on anyone to run it for them.
Extend what BasicPSF does.
Two companion products that plug into your BasicPSF account. Used standalone, or connected for a single sourcing operating system.
Basic Meetings
Capture supplier meetings, compare products, and share summaries via PDF. From your iPhone or iPad. Standalone or connected to your BasicPSF account.
Retail IQ
Field agents capture competitor product data and pricing in-store. Feeds into a reporting platform for live market comparison across retailers.
Connects to the tools you already use.
Six native integrations. BasicPSF sits in the gap between your sourcing and the systems that already run the rest of the business.
Xero
Sync supplier invoices and landed costs directly into your accounting.
QuickBooks
Connect purchase orders and costs to your QuickBooks ledger.
CLIV QC
Push quality inspection data from the factory floor into BasicPSF.
WooCommerce
Connect your WooCommerce store orders to BasicPSF fulfilment.
Shopify
Sync Shopify orders and inventory levels with your sourcing operation.
Zendesk
Log and track supplier and customer support tickets from within BasicPSF.
Let's show you what your operation looks like on BasicPSF.
We run a structured evaluation session: mapping your workflows against the platform to determine fit. No obligation. Just clarity.